Industry News
Andrew Smith
June 19, 2024

How your TMS can Remove Manual Data Processes in your Bulk Business

Person holding aggregate gravel bulk in their hands

In the bulk aggregates, mining, and quarrying industries, operational efficiency and accuracy are paramount. Traditional manual data processes, like using paper dockets and manually entering data into multiple systems, often lead to inefficiencies, errors, and increased costs. Transport Management Systems (TMS) provide a modern solution by automating, digitizing, and streamlining these processes.

Here are a few ways a TMS can help you eliminate manual data processes and improve the efficiency of your business.

1.    Unified System for Planning, Allocation, Driver Communication, and Reconciliation

A robust TMS integrates all facets of bulk transport management into one cohesive system. This consolidation simplifies planning, allocation, driver communication, and reconciliation processes. With all data centralized, stakeholders have real-time access to accurate information, facilitating better decision-making and operational efficiency.

  • Planning and Allocation: A TMS enables efficient planning and allocation of resources, ensuring timely transport of bulk materials and reducing the risk of delays.
  • Driver Communication: Effective communication with drivers is crucial for timely deliveries. A TMS provides real-time communication tools, ensuring drivers receive up-to-date instructions promptly and send updates back to planners, minimizing delays.
  • Reconciliation: Correct reconciliation of jobs is essential for financial accuracy. A TMS can help automate this process by providing digital tools to reduce the risk of errors and ensure accurate transaction records. These include timestamps, digital PODs and shared information.


2.    Minimizing Manual Data Entry

A key advantage of a TMS for the bulk industry is the significant reduction in manual data entry. Traditional methods require data from paper dockets to be manually entered into multiple systems, a time-consuming and error-prone process. A TMS eliminates this need by providing a digital platform where data is entered once and automatically updated across all relevant systems.

  • Enhanced Efficiency: Automating data entry processes saves time and reduces administrative workload.
  • Improved Accuracy: By minimizing manual data entry, the risk of human error is significantly reduced, ensuring data accuracy and reliability.


3.    Integration with Weighbridges

Integration with weighbridges is another key feature of a TMS that benefits the bulk commodities industry. Weighbridges and load scales are essential for measuring the weight of transported bulk materials, and their integration with a TMS streamlines this process.

  • Seamless Notifications: With weighbridge integrations, the TMS can notify relevant systems and parties when a vehicle is due to arrive on-site and automatically update the transported quantities based on weighbridge records. This real-time data-sharing across systems ensures accurate weight measurements and reduces discrepancies.
  • Automatic Quantity Updates: Automatically updating quantities helps maintain accurate records of transported materials, ensuring the correct amounts flow through to invoicing and reporting.


4.    Effective Inventory Management

Accurate inventory management is critical in the bulk aggregates, mining, and quarrying industries. A TMS provides the necessary tools to manage inventory effectively by understanding the transport tasks associated with stockpiles.

  • Tracking Movements: By tracking both inbound and outbound movements of materials, a TMS ensures accurate inventory levels at non-quarry sites, preventing shortages or surpluses that can disrupt operations.
  • Optimized Stockpile Management: Understanding transport tasks related to stockpiles allows for better resource planning and allocation, optimizing material use and reducing waste.

Person typing on computer with document graphics above

The M2X Advantage

Handling extensive quantities of bulk commodities across diverse geographic locations calls for a next-generation TMS. Here at M2X, we recognize the unique challenges the bulk aggregates, mining, and quarrying industries face. This is why our TMS is designed to address these challenges and offer a comprehensive solution for managing your bulk transport operations.

Our TMS connects our customers in one digital ecosystem, enabling them to automate and digitize their supply chain and remove manual processes that present opportunities for errors.

Key M2X benefits:

  • Single entry of information: Entering information into a system once and having it populate seamlessly throughout the transports life cycle.
  • Real-time communication: Ability to receive real-time updates from both carriers and drivers and share this information with your customers.
  • Weighbridge integrations: Ability to seamlessly pre-advise the weighbridge before truck arrival and automatically update the quantities of each load based on the weighbridge records.
  • Optimization: Multiple layers of optimization minimizes driving distances, environmental impact, and costs while maximizing fleet capacity utilization.
Automation graphic of a person doing multiple jobs at once

By implementing a TMS you can significantly improve the efficiency and accuracy of operations in your bulk transport business, leading to cost savings, emissions reduction and improved overall transportation and logistics management. At M2X, our TMS integrates all aspects of transport management into one digital eco-system, offering a reliable and efficient solution for managing your bulk transport operations.

If you would like to find out how M2X can help you eliminate manual data processes and improve efficiency in your business, contact one of our team members to learn more about our TMS designed for bulk.

About the author

Andrew Smith

Andrew Smith

General Manager, New Zealand

Andrew is the General Manager of M2X New Zealand and a part of the business team based in Auckland. Andrew is actively involved in implementing and growing M2X's bulk and aggregates platform and he is passionate about making the New Zealand primary sector more efficient.

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